About

Welcome to Project Management Buzz.

I’m Matt Henderson and project management has been a part of my life forever. Feel free to contact me if you have any questions about this site: info@projectmanagementbuzz.com.

If you are new to project management or just want to keep abreast of what’s happening in the project management world, then I hope you will find this site interesting.

Project: – ‘A planned undertaking’

The skills of project management are gathered from a wide range of experiences.  Consciously or sub consciously we all apply these skills in the daily administration of our work.

Where a major undertaking has to be completed, these skills are not only brought into focus but must be applied in a much more structured format.

We must take on the jargon and techniques of the Project Manager as well as become familiar with the “Tools of the trade”.

To review the skills that are relevant to project management

The ability to define the Goal, Objective, Specifications and Limitations of a project.

The ability to define the individual tasks in sufficient detail and sequence to meet the objective with the minimum of problems, and within the defined time scale.

Task attributes should include some or all of the following

Objectives Time constraints
Milestones Task(s) on which this Task is Dependant
Estimated Duration: - Task(s) that are dependent on this task
   (Optimistic estimate) Itemised task Budget
   (Pessimistic estimate) Resources required to complete the Task.

The ability to manage the progression of the tasks in terms of their resources, start times and finish times.

The production of appropriate progress reports.

As the complexities of these undertakings increase so the importance of discipline and structure increase and the Project Manager must look to the tools that can help which is where Microsoft Project comes into the picture.

The Stages of Project Management

The process of project management is divided into specific stages which can be defined as follows: –

  • Define the Project
  • Plan the project
  • Implementation
  • Monitoring and Adjusting
  • Evaluation

Defining the Project

Setting out the Goal and the Objectives together with the Specification and Limitations within which the undertaking must be completed.

Plan the Project

Planning of all the activities, resources, and estimation of materials and time scales. Some of this planning may have to be done at an appropriate level for cost estimation before the project can be agreed.  Once the decision to go ahead has been taken the skills of the Project Manager are used to define the details of the planning stage.  When this has been completed and agreed it will become the “Plan” or the base line against which progress can be measured.

Implementation

A leap into the void!!

Notes: A poorly planned project will take three times longer that the original plan. A well-planned project will only take twice as long.
A project that will be completed without changes, on time and within budget has never been known in the past and will never happen in the future.
Software like Microsoft Project will help!



Monitoring and Adjusting

Recording Actual Progress

Once the project is under way, the progress of each activity is recorded. This information can then be compared against the Plan and the differences highlighted.

Revising the Schedule

The process of minimising the effect of problems and delays on meeting project deadlines is achieved by adjusting and updating the Schedule to meet the changed circumstances.

Evaluation

As the project progresses and when it has been completed the process of evaluation should be used to learn the lessons for the next time.

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